Receptionist

Duties would include but not limited to:

• Manage switchboard and Reception  
• Relay messages timeously and concisely
• Welcome visitors and staff in a friendly and professional manner
• Manage access control to the main entrance
• Accept company deliveries
• Managing stationary stock, orders, and distribution to staff
• Manage bookings for all meeting rooms in the company
• Arranging refreshments for meetings and visitors
• Accurate record keeping for daily attendance and Health and Safety registers
• Directing all staff queries to HR, or relevant departments for assistance
• Filing of invoices, delivery notes
• Laminating, photocopying, and shredding for the company
• Updating notice board with announcements
• Assisting with social committee events and adhoc tasks
• Keep accurate records, assist with change and restocking of vending machine
• Provide general administrative support to HR department.

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Minimum Requirements:

• Grade 12
• Must have 2-3 years’ experience as a frontline receptionist and an administrative support role
• Must be proficient in MS Office

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Personal Attributes required:

• Must have a confident and professional telephone manner
• Must be professional in approach and appearance with a vibrant personality
• Must be able to interact in a polite and composed manner at all time
• Must have the ability to organise, multitask, prioritise and work well under pressure
• Must be able to use initiative, pay attention to detail and have a strong sense of urgency
• Must be trustworthy, reliable, and punctual at all times
• Must have to ability to learn quickly, be resourceful and be proactive when issues arise
• Must be flexible, agile, able to work in a team as well as independently  
• Must possess a high level of maturity and integrity
• Must promote a positive working environment